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CONTENTdm: KDL's new platform

The University of Kentucky servers that currently host the Kentucky Digital Library (KDL) are scheduled to be decommissioned in 2018. The next version of KDL will be hosted on OCLC's CONTENTdm platform.

Planning is underway for many aspects of participating in the new KDL, including:

  • Cost of participation
  • Procedures for joining
  • Technical requirements for digital content
  • Institutional responsibilities.

For libraries and other institutions interested in participating, an October meeting is being planned at KYVL offices in Frankfort. Details will be forthcoming.

CONTENTdm sandbox

A digital sandbox is in place in anticipation of the move of KDL to the CONTENTdm platform. The sandbox is available by visiting

Digital collection administrators of interested institutions are encouraged to contact KYVL to request permission to work in the sandbox. An OCLC WorldCat username is required (see below).

Admin user permissions

To request collection administrator permissions for your institution's KDL / CONTENTdm collections, please note the following:

  • CONTENTdm user accounts require a WorldCat username. To create a WorldCat account, visit and click Create an account at the top right. Complete and submit the form.
  • KYVL requires KDL / CONTENTdm institutional administrative users to have KYVL Member Portal accounts. Sign up or sign into your member portal account at
  • Once you have logged in, complete the KDL Sandbox Admin Login Request under Member forms.
  • A separate Add Collection request form must be submitted each time you wish to add an institutional collection. Please do not complete this form until you have received login credentials for the KDL sandbox.

KYVL will set up one KDL collections administrator per institution. This administrator will have the ability to add and grant collections-level permissions to other institutional users.

  • Log in at using your WorldCat credentials.
  • Enter user name: Enter WorldCat username of the institutional administrator.
  • Under Collection Rights, select Specify Collections.
  • Assign rights to collections for the associated institution only.
  • Click Add.

Adding a collection

For a consistent look and feel for your institution's collections, a template can be created that makes it possible to easily reproduce institutional customizations.

To request a new collection for your institution, complete the KDL Add Collection Request Form. A KDL administrator will notify you when the collection has been added. Once you have been notified, follow these steps to add the collection to @Your Institution's Digital Collections master page.

Add collection to institutional listing
  • From the items tab, choose @Your Institution's Digital Collection from the Current collection dropdown, and click change
  • Click add.
  • Paste copied directory name (above) into add URL field. Remove any blank spaces.
  • Add metadata.
    • Title - from request form
    • Description - from request form
    • Institution - from request form
    • Date -
    • Type -
  • Select thumbnail using link or image from request form.
  • add.
Index @Your Institution's Digital Collections
  • From the item tab menu, select index.
  • Click index now.
  • Set recurrence for scheduled indexing.

Verify add request
Add collection
  • Log in at CONTENTdm Admin.
  • From the server tab, select collections, then add collection.
  • Select template as specified on request form.
  • Enter collection name as specified on request form.
  • Save new collection.
  • On collections list, click configure for new collection, then edit.
  • late with with your institution's name, e.g., Your Institution's Template. Customize your template as indicated belowWhen adding future collections, select Your Institution's Template.Change collection status to not published
Set permissions
  • From the server tab menu, select users.
  • Edit the username from the request form.
  • Highlight newly added collection.
  • Assign rights, and save changes.