Adult Education Resource DB Minutes

Attendance:
Miko Pattie (KYVL); Beth Kraemer (KYVL); Sugar Willey (Woodford Co. swilley@woodford.k12.ky.us); Sara Callaway (DAEL); Pat Burchel (Caly Co. pburchel@clay.k12.ky.us); Jacqueline Korenzel (KET jkorenzel@ket.org); Sandra Kestner (DAEL sandras.kestner@mail.state.ky.us); Erin O’Donnell (Franklin Co. eodonnel@franklin.k12.ky.us); Jane Martell (Dael janesmartel@mail.state.ky.us); Pat Barkley (Fayette Co. pat.barkley@kctcs.net)

1. Jane is now chair of the this work group.
2. We decided to use the listserv (plus web interface) as communication for the group. We do not want to switch to the Eduprise system because it requires another log-in and the system might be going away soon.
3. Introduction of new members, and general orientation for them:
• The work space for the group (the web site) is here: http://www.kyvl.org/html/about/committees/adulted.shtml
• Work space will include:
• Mock-ups
• Minutes
• Membership and contact info
• Agendas
• Links to work in progress and other helpful stuff
• The committee organization chart should be added to the work space
• Purpose of this workgroup is to define structure and function of the database. SMEs (Subject Matter Experts) will decide about sites to include in the database.
4. Timeframe (from Miko’s 2/26 message):
• 1. Create basic organizational scheme for the site - 2/01 (done?)
• 2. Define types of resources to be included
• 2.1. Identify Subject Matter Experts (SMEs)
• 2.2. SME orientation on responsibilites and process
• 2.3. Survey of instructors on resources being used or would like to use
• 2.4. Collect survey results for SMEs to evaluate
• 2.5. Resources included in site using appropriate subject categories
• 3. NIFL LINCS' resources
• 3.1. Identify resources to be included in our site (SMEs)
• 3.2. Analyze viable alternatives to extract records from LINCS for
• resources we want to include
• 3.3. Analyze viable alternatives to upload our records to KY LINCS
• 3.4. Create KY LINCS site
• 4. Create the resource database
• 4.1. Develop database record structure
• 4.2. Create template and process for entering data
• 4.3. Identify other types of resources to be included for SMEs to
• evaluate
• 4.4. Mock-up of site
• 4.5. Focus groups to test and critique
• 4.6. Revise and release to a pilot group of instructors
• 5. Official launch
• Results of Timeline discussion:
• Completed #1. We’re going with the Nav bar as it appears in the mock-up, with the addition of a "GED 2002" link. This list can always be modified later as needed. An "EFF" button will also be put at the bottom.
• Our official launch goal date (#5) is now 8/31.
• We plan to have our SMEs (#2.1) in place by the end of March
• Miko will add dates to the rest of the timeline and the group will live with it!
5. Guidelines for Contributors. We need a written document to give to the SMEs. The government info group has a similar document here: http://www.kyvl.org/html/gia/contributors.shtml. We can use this to base our document on.
6. Miko will present mock-up on 4/17.
7. Three positions funded by AE:
• Database person (Beth)
• Web master (advertised soon)
• Call center (advertised soon)
8. Next meeting: 3/28 at 10:30 in conf. Room B. Committee plus SMEs. Agenda:
• Orientation for SMEs
• Try out site submission form (survey)
• Look at web site

last updated: 3/19/01