Adult Education Resource DB Minutes

Meeting 01/18/02

Attendance:

üJane Martel

üPam Wilson

üRenae Harrison

üMiko Pattie

üSusan Brown

üBeth Kraemer

üGuest: Sue Patrick

(I forgot to list attendees in my notes. Please send corrections to this list to Susan!)

Beth is investigating how to track stats. We will not be able to track by user community for access via our stand-alone interface, because we don't ask people to log in. But we should be able to get usage stats.

Face-to-Face training for fall/winter did not happen due to low enrollment. The timing was probably bad. We put off plans for any more face-to-face training until at least July.. We also want to develop and online course to train people in use of the interface. Susan, Jane, Tanzi and Sue Patrick will get together to talk about this. Tanzi is currently working on an online course for the KYVL gateway. Some of that material cold be incorporated, but we're not sure if people have the time to get this ready soon. The small group will talk about it and get back to us.

Due to the recent database conversion (we changed the structure of the KYVAE database to match the structure of LINCS to facilitate incorporation of our records into LINCS), the Lesson Plan fields had to be dropped. We're going to incorporate a separate input page for people wanting to submit Lesson Plans to the database. This page will prompt people to add information we had been requesting in the dropped fields as parts of the "description" or "notes" fields. The full text of the lesson plans will be posted on the KYVL site in a way similar to our digitized documents. The database record will contain a URL pointing to the lesson plan on the web. Beth is working on the Lesson Plan input page.

We are still negotiating with OCLC to enhance our KYVAE records so they will be ready to send to LINCS. Beth sent OCLC an Excel file containing the database structure, the LINCS thesaurus (for subject terms) and instructions for enhancement. We are waiting for OCLC to read through that information so we can have a conference call to talk about any questions and work out cost. [Beth emailed OCLC to see how they are coming along, but has not heard back.]

Sue gave us an update on KYVAE marketing projects. Several projects are being discussed and some are in the works already, including a print brochure, html email announcements, use of the mobile unit to announce KYVAE, and distribution of mousepads with the KYVAE logo. We also talked about sending a postcard announcement of the site to Adult Education instructors, providing a weekly tip on the web page (tip for using the database), and creating KYVAE stickers to be put on computers in Adult Ed computer labs.

Payment of SMEs was discussed and will be brought forward at a future SME meeting

Participation in workgroup meetings is dwindling. We discussed dropping membership to only those who come regularly. We decided that it's OK to have people who attend infrequently, because we do get the benefit of their input. As long as we have a core group who attend meetings and are good about distributing minutes to those who aren't there, then we're OK keeping membership as is. We also decided that montly meetings are no longer necessary. We will meet only as needed (which might also help attendance).

Our next meeting will be a joint meeting for the SMEs and workgroup members. We will do training on the interface. Meeting is TBA, but will probably be in March in a DAEL lab.

Last updated: 1/23/02

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