Resource Sharing Workgroup Minutes

Present: Becky Croft, Jackie Kinder, Barb Hale, Ruth Kinnersley, Carolyn Tassie, Nancy Mollette, Charlene Davis, Beth Kraemer, Miko Pattie

COURIER
We discussed the importance of obtaining accurate and timely courier statistics and how to calculate the cost effectiveness. We need to be able to show that this is a cost effective service that is saving the taxpayers money. Some libraries are not reporting statistics and are putting the continuation of the service in danger for everyone.

As the KYVL Courier Service is an expedited service, we agreed that it would be more accurate to calculate the costs at an expedited service rate rather than at book rate. Also there is the savings in shipping materials to consider, the door to door delivery, the savings in staff time and the increased use of interlibrary loan services particularly by public libraries plus the courier service support of library service to KYVU students. The KYVU programmers are working on an electronic version of the shipping manifest that will automatically collect the statistics we need. It should be ready for use by May 1. There will be some libraries that either can't or won't use the electronic version and we will need to find a way to work with them.

Jackie distributed copies of the comments from libraries about the cost savings for them and how courier has affected the level of services they are able to offer.

Lanter has sent Jackie all of the pickup record forms for February. The Lexington area members of the workgroup will get together on Friday, March 23 at 9 a.m. at Lexington Public Library. We will count the number of bags and items reported on the Lanter pickup record forms and then compare the totals to the numbers that libraries have submitted to KYVL for the same time period to compare the accuracy of the numbers submitted to KYVL. Depending on those results, Miko will send a letter to the libraries to inform them of the possible consequences for the contract if they do not report accurate statistics in a timely manner.

PATRON ILL
We looked at the sample form that Beth created. The May 2001 update of Sitesearch should include the functionality we want for creating the patron ill interface. We will wait for the new update and this will save $7,000-$8,000. We can use the summer to test and plan for a Fall 2001 roll out.

Beth will create 5 mockups to refine (public libraries, public academic, private academic, schools, specials) and will have them on the test gateway for us to look at. She will email the group when they are ready. The test gateway is at http://www.kyvl.org:8230/.

Charlene will check to see which public library would be a good prospect for the pilot project. Western KY University will not be able to participate. If we test in summer, Dunbar will not be able to participate either. Our potential test sites are-
special- KYVL
Private Academic- Transylvania
Public Academic- ???
Public Library- Charlene will check.
School Library- none

ARIEL
The new version of Ariel will be available at the end of April. Price is not available yet. Jackie will survey the Document Delivery Listserv to see if there is interest in a group purchase price.

OTHER
Barb reported on ILLiad. It has a lot of benefits but is very expensive. ($5000/year for UK) We could check on statewide licensing but it would not be a one-time cost.

NEXT MEETING:
Friday, March 23 at 9 a.m. -Counting Party at Lexington Public Library (Lexington area folks only)
Wednesday, May 9 at 1pm- Conference Room B at KYVL (everybody)

This page was last updated on March 19, 2001.