Kentuckiana Subcommittee Minutes

Want to spend money by June 30, 2001

On our plate for next fiscal year:

• Training of special collections librarians - how to use it and how to enter data.
• Local implementation
• Dealing with outsourcing contract
• Eric would like to have IFB contract by early 2000-2001 FY

Institutional objections to sending original materials:

• Shipping - security
• Handling - security
• Being out of the building - inaccessibility, loss of control

Some institutions may be willing to send originals some may not.

Can we distinguish levels of original material?

Material preparation will be a work load for institutions

RFP

• Write RFP for microfilm only
• Write another for originals

To send out film there should be benchmarks for film quality

• Formula for frames (1000/roll)
• Eric & Mary Margaret working on check list for quality - will run past Becky Ryder, also Charles Robb

Phase III

• Newspapers - OCR scanning
• Becky's books

Mary Margaret's group looking for gaps in content.

• If you have an image or something. Based on collection survey. Both topical and geographical (where the collections are in Ky) coverage have gaps.
• Specs

Can get hard copy on an institution by institution metadata item level when reasonable

Might also mention Jeff Suchanek provided Mary Margaret Bell with a more extensive list of microfilm held by UK.

Thanks to Clara Keyes for notes.

This page was last updated on May 10, 2000.