KYVL Outreach Workgroup Committee

Date: Thursday, January 29, 2004

Present: Allan Ashman, Marcia Freyman, Cindy Gaffney, Billie Ann Gebb, Tanzi Merritt, Stacey Nickell, Debbie Sharp, Winn Thierl, Enid Wohlstein

Absent: Joy Bozorgzad, Sue Patrick, Linda Sizemore

• Review and approval of the November 20, 2003 minutes.

• Stacey spoke with the chair of KLA’s LIRT about the pre-conference. Patricia Brevick will be the featured speaker. Marcia stated that we should host a poster or mini session at the KLA fall conference to promote KYVL and include the PSA videos.

• Marcia reported that the LIRT educational clearinghouse, hosted by the University of Louisville, is probably defunct. There have been no new additions since 2000. Some paper guides are still available on the site. It was recommended that LIRT be contacted about starting the clearinghouse up again.

• Stacey examined the LOEX (Library Orientation Exchange) Web site for materials that could be adapted for KYVL.

• Enid spoke to Judith Gibbons about the proposed survey of public library Web sites. The regional librarians are not able to participate in the survey but she suggested that we contact public libraries through the public library director listserv. It was noted that not all public library directors are members of the listserv.

• It was suggested that a session/survey presentation on KYVL be offered at the KLA/PLS conference May 5-7, 2004, in Lexington. The PSA videos could be looped together and presented on a television as part of the session. Session should also include information on how to link the ads and include a media release for libraries to use.

• Stacey mentioned that the MCNET regional conference will be held in Paducah on May 13, 2004, and may also be an opportunity to make a presentation.
• Tanzi is the source for KYVL training and materials.

• Winn gives instructional sessions incorporating resources available on KYVL and will bring samples of the material she uses at the next meeting.

• Review of ALA’s LIRT (Library Instruction Round Table) Web site by committee members did not provide information that may be useful for promoting KYVL. Enid examined the Adult Learners Sub-Committee which basically provided a webliography of material. Marcia focused on the Continuing Education Committee but found very little information that the group could use. Cindy, Allen and Debbie reached similar conclusions from their committee investigations. Allen noted that the Research Committee did have a good bibliography. Stacey looked at the Transitions to College Committee but did not find any handouts. She emailed the chairperson but had not received a response by the time of our meeting.

• Allen noted that the Kentucky chapter of the AARP would be a useful partner in promoting KYVL. He suggested that the workgroup look into adding a hyperlink and information to their website and advertising the service in their newsletter.

• Enid discussed the need to find out what is going on in libraries in their use of KYVL. It is also necessary to determine if the information on library Web sites is correct.

• The workgroup will survey public library web sites and discuss the results at the February 13^th meeting. The survey is to assess whether or not a link to KYVL is provided on the Web site and if the KYVL information is correct. A form is attached to the minutes. The regional districts can be found on http://www.kdla.ky.gov/libsupport/regionaldir.htm.The following members were assigned the regions listed below:

Debbie Barren (Allen, Barren, Butler, Edmonson, Hart, Logan,

Metcalfe, Monroe, Simpson, and Warren.)

Winn Bluegrass (Boyle, Clark, Estill, Fayette, Garrard, Jessamine,

Lincoln, Madison, Mercer, Powell, Woodford)

Cindy Buffalo/ (Bath, Bracken, Fleming, Lewis, Mason, Menifee,

Gateway Montgomery, Morgan, Robertson, Rowan)

Marcia Cumberland (Bell, Caly, Harlan, Jackson, Knox, Laurel,

Rockcastle, Whitley)

Stacey Green River/ (Christian, Daviess, Hancock, Henderson, Hopkins,

Pennyrile Muhlenberg, Ohio, Todd, Union, Webster)

Tanzi Fivco/Big (Boyd, Elliott, Floyd, Greenup, Johnson, Lawrence

Sandy Magoffin, Martin, Pike

Allen Kentuckiana (Anderson, Carroll, Franklin, Henry, Jefferson,

Oldham, Owen, Shelby, Trimble)

Enid Kentucky (Breathitt, Knott, Lee, Leslie, Letcher, Owsley,

River Perry, Wolfe)

Allen Lincoln (Breckinridge, Bullitt, Grayson, Hardin, Larue,

Trail Marion, Meade, Nelson, Spencer, Washington)

Enid Lake (Adair, Casey, Clinton, Cumberland, Green,

Cumberland McCreary, Pulaski, Russell, Taylor, Wayne)

Billie Ann Northern (Boone, Bourbon, Campbell, Gallatin, Grant,

Kentucky Harrison, Kenton, Nicholas, Pendleton, Scott)

Stacey Purchase/ (Ballard, Caldwell, Calloway, Carlisle, Crittenden,

Pennyrile Fulton, Graves, Hickman, Livingston, Lyon,

Marshall, McCracken, Trigg)

· Suggestion that a Swap and Shop session be offered at KLA in the fall to invite all libraries to bring materials that they use of KYVL training as well as ensure that libraries know what KYVL materials are available to them.

· Enid mentioned that it would be an interesting idea to try and match student technology leadership programs throughout the state with public libraries who do not currently have Web sites. The STLP coordinator for the state is Elaine Harrison at KDE and Enid will speak to her.

· Enid reviewed the contest entries. Presentation of the awards will be made at the Kentucky Teaching and Learning Conference in Louisville on March 5. Fifteen minutes have been allotted for the award ceremony for KYVL. A plaque will be given to the best PSA in each school level: elementary, middle, and high school. Each participant will receive a certificate. The plaque should contain the name of the Media Instructor, Students, School, and Principal. Enid will speak to the marketing department about creating a attractive name for the award to go on the plaque.

· There was a discussion of a possible conflict of interest with any of the workgroup committee members judging the participating schools. Committee members will be excused from judging entries at the corresponding school level if a conflict of interest is determined by the workgoup.

· Enid will email the workgroup regarding lunch options for the February 13^th meeting.

· Meeting was adjourned at 3:00 p.m.