KYVL Outreach Workgroup Committee: Minutes

Date: Friday, February 13, 2004, 11am to 2pm

Meeting: KYVL Outreach Workgroup Committee

Present: Allan Ashman, Joy Bozorgzad, Marcia Freyman, Cindy Gaffney, Billie Ann Gebb, Tanzi Merritt, Stacey Nickell, Sue Patrick, Debbie Sharp, Enid Wohlstein

Absent: Linda Sizemore, Winn Thierl

• Review and approval of January 29^th minutes.

• Review of findings of the Public Library Web Site Survey. Each committee member reported the findings of their assigned region. All completed surveys should be sent to Allen. Allen volunteered to compile the results of the survey.

• The following public library web sites were recommended for excellent KYVL coverage:

Jessamine County (Bluegrass) http://www.jesspublib.org/

Bell (Cumberland Valley) http://www.tcnet.net/~pinevillelib/

Henderson http://www.hcpl.org/

Grayson (Lincoln Trail) http://www.graysoncountylibrary.org/

Oldham (Kentuckiana) http://www.youseemore.com/oldham/default.asp

Cumberland (Lake Cumberland) http://www.cumberlandlibrarylcd.com/

Wolfe (Kentucky River) http://wolfecountypubliclibrary.org/

It was suggested that these libraries be highlighted in any future conference sessions on KYVL.

• Marcia suggested members look at the Laurel County for its unique web site design. The library does not have a KYVL link. (http://www.laurellibrary.org/

• Committee members stated their concern over the lack of web sites. and the poor design of many. It was noted that the survey did not include library budget and size of the staff. Enid has a KDLA survey which contains that information, if needed.

• Stacey stated the survey will be useful in determining marketing direction for KYVL. The approach should be to encourage libraries to help their patrons’ informational needs further with the inclusion of KYVL on their web site.

• Billie noticed on one of the public library web sites that the KYVL explanation included the line that ‘state government information’ was a part of what KYVL offered. This statement is not accurate and portrays the need to develop a brief statement of what KYVL is about to include with the logo.

• Tanzi stated that there is a good description of KYVL on the tutorial web pages. http://www.kyvl.org/html/tutorial/kyvl/unit1-kyvl.shtml

• Enid prepared a packet of information of the PSA contest and schools that submitted an entry. Of the eleven schools that sent a letter of interest, seven entries were received. The schools are: Glendover Global Studies School, Lost River Elementary, Robert D. Johnson Elementary, Elkhorn Middle School, Philip A. Sharp Middle School, Lee County High School, and Lincoln County High School.

• The following schools were judged to be the best in their category:

Elementary: Glendover Elementary School

Middle School: Philip A. Sharp Middle School

High School: Lincoln County High School

• Joy suggested that students have a choice of creating a 15 second or 30 second PSAs for next year’s contest.

• Next year’s instructions should include that the preferred format is CD, QuickTime for PC.

• Enid will draft a letter of thanksrecognition to all the students who participated in this year’s contest.

• Committee members agreed that the Community Colleges KCTCS should be added to the annual contest.

• KYVL intends that aAll PSAs will be made available on the KYVL web site.

• Enid will email workgroup members about the date for the next meeting.

• Meeting adjourned at 21:20 p.m.