Virtual Library Advisory Committee

Bylaws
KENTUCKY VIRTUAL LIBRARY
ADVISORY COMMITTEE

The Kentucky Virtual University (KYVU), a program of the Council on Postsecondary Education (CPE), hereby establishes a Virtual Library Advisory Committee.

Article I - Name

The name of this organization is the Virtual Library Advisory Committee here-in-after referred to as VLAC.

Article II - Charge

The charge of the VLAC is to advise the Kentucky Virtual Library (KYVL) on policies and programs that are needed to improve information services to KYVU and Kentucky citizens at large.

Article III - Membership

A. Membership

The VLAC shall consist of eighteen (18) institutional members, with thirteen (13) regular, voting members and five (5) non-voting members to represent the following communities of interest:

1. Public Institutions: five (5) representatives to include:

  2. Private, independent institutions: one (1) representative selected by the Association of Independent Kentucky Colleges and Universities (AIKCU).

  3. Elementary and Secondary Education: two (2) representatives to include:

  4. State and Public Libraries: two (2) representatives to include:

  5. Special libraries: one (1) representative selected by the Special Library Section of Kentucky Library Association and the Kentucky Chapter of the Special Libraries Association

  6. Adult Educators: one (1) representative selected by the Commissioner of the Department for Adult Education and Literacy

  7. Virtual Library Users’ Group: one (1) representative being the director of VLUG or as selected by the Officers

  8. Council on Postsecondary Education and the Kentucky Virtual University: two (2) representative as non-voting members to include:

  9. Other affiliated groups: two (2) representatives selected by the Postsecondary Education Technology Advisory Group (PETAC) to serve as non-voting members, and one (1) representative selected by the Education Professional Standards Board

B. Duration of Membership

The term is three (3) years, commencing on July 1, 2000. Initial representatives will be assigned staggered terms of one, two and three years by lot. The initial appointments will be replaced with full three-year terms.

C. Officers

The Chair and Vice-chair/chair-elect shall be elected by the Committee at the first meeting for a term of one (1) year, beginning with the July 1, 2000 meeting.

Article IV - Work Groups

Work Ggroups shall be designated by the KYVL Director in consultation with the VLAC to provide support for KYVL programs and services. Some shall be ad hoc in nature.

Work Groups shall generally reflect the composition of the VLAC to represent all user communities.

Article V - Meetings

The VLAC shall meet at least six (6) times a year. The Chair will set the meeting dates and agenda in consultation with the KYVL Director. Any member may submit agenda items.

The minutes shall be taken by a KYVL staff person and posted on the KYVL website.

Members must assign alternates if unable to attend committee meetings. If a member misses more than three (3) consecutive meetings without sending an alternate, the VLAC chairperson or KYVL director will ask for the member’s resignation from VLAC and will seek a replacement.

Article VI - KYVL Responsibilities

The Director of the KYVL shall serve as the principal staff liaison between the VLAC and the KYVU. Duties will include, but are not limited to, the following:

  1. Make regular KYVL progress reports for VLAC meetings.
  2. Facilitate meeting arrangements.
  3. Communicate appropriate issues and concerns to KYVU/CPE.

Adopted: August 15, 2003

Last updated: January 15, 2004.