VLAC Minutes

Present: Paul Willis, Janet Stith, Becky Croft, Kathleen Bryson, Martha Reed Perry, Jim Nelson, Dennis Taulbee, Norma Northern, Paul Fuller, Mike Binder, Diane Culbertson, Barby Hardy, Miko Pattie,

Absent: Bill Hansen, Hannelore Rader, Larry Besant, Kathy Hamperian

Also Present: Haiwang Yuan, Charlene Davis, Susan Brown

The meeting was called to order at 1:10 p.m.

The meeting began with a discussion of centralized marketing of Kentuckiana for commercial use and discussion continued on ownership of copyright.

Daniel Rabuzzi stated that we need to negotiate with commercial entities to license intellectual property the state owns, without surrendering property rights.

Jim Nelson brought up the question of open record and asked the question of restricting access to collect fees.

Miko Pattie states that there is a rights statement on the site, and it is illegal to use for commercial use, but right now there is no way to be sure that people aren’t using items illegally.

Daniel Rabuzzi brings up the idea of public use versus commercial use.

Dennis Taulbee states that unlike federal information, state information is not exempt from being considered intellectual property. Fundamental issue involved "Is there intellectual property, and who owns it?". State and local governments can copyright if they so chose, federal can’t. Images should be considered public record. Should KYVL copyright things in digital library and charge for commercial uses of property?

Paul Willis suggested that a cost benefit study be conducted to determine economic benefits. Suggested that we determine how to recognize and control intellectual property.

Paul Willis states that getting current material to everyone is were the value lies.

Daniel Rabuzzi states that we need to determine the value of the intellectual property and make informed decisions on how to proceed.

Mike Binder raised the question of what the next step should be and about discussing the legal issues with lawyers to determine what we can do.

Miko Pattie discussed May Faculty conference. Daniel, Dennis and Miko will be getting a panel together to discuss intellectual property. Council encouraging institutions to establish policies regarding intellectual property.

Daniel Rabuzzi states that we will need some type of legal backing involving a change in regulations. And getting Bill Brundidge and Aldona involved. Need to establish a statewide, cohesive approach.

Jim Nelson discusses digitization and how to continue to get support for further enhancement of this service.

Mike Binder suggested that we try to get more support and funding for KYVL.

Miko Pattie attended the ALA Conference and she states that the Library of Congress is piloting a program called Digital Reference Service, which will be global in scope. We are proposing statewide digital reference service, so we can identify what each library is good at (subject areas). Filter inquires through that profiling process, if we can’t answer questions we have a global reference.

Dennis Taulbee discussed the 2002-2004 Budget. Official projection of budget is $115,000,000. He also mentioned the 2% budget reduction for the 2001-2002 fiscal year.

Jim Ramsey has not committed to keep higher education, elementary and secondary education off the table for 2001-2002.

Norma Northern is preparing the Capital Request for 2002-2004, items need to be in by April 1^st. She asked that members put in items that they may need. She is trying to include some software items in the Capital request. Discussion continued about this option.

Dennis Taulbee said that Dr. Davies feels that we shouldn’t compete with elementary, K-12 and public libraries for money, that is not the way we want to do business. We need to find a common ground with elementary and secondary and public libraries. Need to make a joint effort with public libraries and this is where the Virtual Library is important.

Jim Nelson discusses how we can get out of a competitive situation with the public libraries. We need to work with public libraries.

Miko Pattie feels that the Kentucky Virtual Library should be the umbrella for all public libraries.

Jim Nelson feels that it is a two way street that the Virtual Library needs public libraries and that public libraries need the Virtual Library.

Martha Reed Perry was in for Bill Hansen and she discussed the meeting of KLN and said they have decided to be a users group for KYVL and being a grass roots reach out for librarians. Trying to get a plan to get librarians involved in training, political advocacy, and fund raising. KLA in the fall will get together and bring in institutions and bring librarians in as members so that they can get communication. This is still in the layout phase. Martha asks for suggestions. Mike Binder reiterates the idea of getting librarians involved in political advocacy and fund raising. Jim Nelson suggests that the membership can be less formal so that more can get done.

Miko Patties updates everyone on the KYVL and she brings up database RFP and Norma says that the meeting is set up for next week. RFP’s are not moving, so Miko contacted OCLC/EBSCO about continuing to have APA. Miko is not sure how to extend Psych Info past June 30, but Miko is requesting a cost estimate for the others quarter by quarter.

OCLC will be giving Miko a quote for sole source. Not sure what the maximum increase for the extension would be.

Miko discussed the fact that the ground courier usage over 6 month period is lower than expected. We need to encourage libraries to use the service so that it can be justified with the budget constraints. For libraries with low usage, will begin to cut service to two times a week, and drop those that don’t use it.

Miko discusses digital reference and reiterates her earlier point about waiting for reference librarian to work with the Library of Congress to build a pilot group of libraries to work with. Also the KYVL trying to release native interface by April in hopes of increasing traffic through the gateway.

Miko discusses the For Kids Portal, which is a graphical portal being established for kids through the kids workgroup. The tutorial content is built, and the workgroup is getting together with Power Creative for the graphics. It should be ready by the end of summer. Marketing for kids and teachers was discussed briefly.

Miko informed the group that the Adult Education Resource Database will be released in August.

Miko discussed upgrading the digital library lab with bond money reserved for KYVL in 1997.

Haiwang Yuan briefly discusses Information Literacy and discussed the need to improve tutorial, and look ahead on what is next.

Charlene Davis discusses Collections Workgroup and they are working on database evaluation, test/trial databases, focus groups and RFP.

It was mentioned that KYVL received the SOLINET award for Outstanding Library.

The next meeting was set for May 11, 2001 at 1:00 in CPE Conference Room B.

The meeting adjourned at 3:00 p.m.

Last Updated: 4/20/01