VLAC Minutes

Friday, 11 MAY, 2001
1:00-3:00 p.m.
CPE Conference Room B
  1. Virtual Library Advisory Committee
  2. Friday, May 11, 2001 1-3:07 P.M.
  3. CPE Conference Room B
  4. Present:, Kathy Hamperian, Janet Stith, Kathleen Bryson, Larry Besant, Norma Northern, Larry Rees, Bill Hansen, Barby Hardy, Becky Croft, Hannelore Rader, Michael Binder, Paul Willis, Miko Pattie.
  5. Absent: Dennis Taulbee, Jim Nelson, Diane Cuthbertson.
  6. Also present: Susan Brown, Tari Keller, Charlene Davis, Beth Kraemer.
  7. Meeting called to order 1:00 PM Hannelore Rader presiding.
  8. Rader called for organizations to present replacements or re-appointments for the 1 year VLAC positions that are expired with this meeting.
    9. 8.1Besant- method of selection of special library rep. currently from KLA Special Section. Suggests SLA Chapter ought to be included in process- will coordinate a proposed bi-laws amendment from the KLA Special Section and SLA Chapter to reflect their joint selection of the Special Libraries Representative on the VLAC.
    8.2Pattie- Suggests bringing in Louisville FPL and Lexington PL as permanent VLAC members as UK and UofL.
    8.3Rader asks bylaws committee(Hansen, Bryson, Nelson, Besant) to review once more the make-up of the VLAC vis-à-vis these issues.
  9. Rader brings to the attention of the VLAC the possibility of consortial membership in CRL(Center for Research Libraries) membership for KYVL.
    10. 9.1Binder- what are advantages?
    9.1.1Response-Rader- possible dollar savings.
    9.2Besant- what exactly is being proposed?
    9.2.2Response- Rader- we should examine the possibilities, will research for next meeting
  10. Beth Kraemer presented a demo of UK's Electronic Theses and Dissertations (ETD) database and discussed the inclusion of this database in the KYVL database menu-also the participation of other colleges and universities in the ETD project. Chief Academic Officers have been briefed on this topic and have expressed interest. They have been asked to energize the graduate schools and libraries. Kraemer and Pattie urge library directors to be proactive at their campuses.
    11. 10.1 Besant- Is the ETD database separate of a part of the UK PAC?
    10.1.1 Kraemer- separate but can use Z3950 interface to search both simultaneously.
    10.2 Rader- ETD is an international movement for access and we should support it
    10.3 Pattie- KY would be the first to have such a state wide database
  11. Pattie displayed the recently awarded SOLINET Outstanding Library Program presented to KYVL.
  12. KYVL Update- Pattie-
    13. 12.1 Database RFP has been sent out- responses due 15 MA
    12.2 Called attention to KY Statistics on the Website.
    12.3 Adult education database target id 1 AUG- primarily for instructors containing demonstrations, electronic resources and digitized materials.
    12.4 New programmer is to be on-board 1 JUN
  13. Comments of Mary Beth Susman upon her departure from KYVU- highlight of her time at KYVU- the high visibility of the KYVU and L and the use of technology to become more user friendly.
  14. Bill Hansen stated the KLN board had met and was interested in serving KYVL as a users group. Indicated that there would be an open meeting during the KLA fall conference to discuss this new role among other issues with the membership. Hansen asked if KYVL would be willing to support KLN in its operations, such as maintaining its web page or sending out electronic mailings.
    15. 14.1Pattie reluctant to commit KYVL resources to KLN without a clearer understanding of expectations- will discuss with Hansen and work out details.
  15. Work Group Reports
    16. 15.1Tari Keller discussed Voyager upgrade
    15.1.1Rader concerned that libraries were not warned in advance that upgrade would require memory upgrades and that a complaint should be lodged with Endeavor.
    15.2Charlene Davis reported on the database RFP citing CPE staff and others for helping to streamline the process to include an abbreviated evaluation criteria. Responses due 15 MAY. Volunteers will then meet to evaluate. Goal is to "pre-qualify" up to 8 vendors for state contracts. The workgroup will meet to prioritize databases then negotiate the contract. Target is 1 July.
    15.2.1Pattie- will request extensions from EBSCO and OCLC- it appears prices will remain "flat."
    15.2.2Stith- may need to re-look at the issue of fees in order to maintain/expand databases.
    15.3Pattie- resource sharing group- ILLs on the increase dramatically and with introduction of user initiated ILL will most likely continue to grow. There may be a pilot user initiated ILL project in August time frame.
  16. Next meeting set for July 6, 1001, 1:00 PM
  17. Besant added to By-laws work group vice Binder. To report next meeting
  18. Rader- to report on CRL issue
  19. Adjourn 3:07 PM

Last Updated: 5/16/01