VLAC Minutes

1.       Present:, Michael Binder ,Kathleen Bryson, Becky Croft - PLS, Diane Culbertson , Kathy Hamperian, William H Hansen , Barby Hardy , James A Nelson, Ling-Yuh W. (Miko) Pattie , Hannelore Rader, Janet Stith,

2.       Absent: Norma Northern, Wayne Onkst, Larry Rees, Dennis Taulbee, Lee C. Van Orsdel, Paul A Willis

3.       Also present: Susan Brown, Tari Keller(for Paul Willis), Charlene Davis, Larry Besant, Daniel Rabuzzi, Tanzi Merritt, Elaine Maher

4.       Meeting called to order 1:04 PM Hannelore Rader presiding.

5.       Rader called for report on membership/bylaws

5.1   Bryson reported that the committee did not recommend expanding VLAC membership at this time.

5.2   Besant recommended that the issue of the selection of the special library representative to VLAC would be arranged by KLA Special Section and the Special Library Assn. KY Chapter jointly. And proposed the following change to the VLAC Bylaws:

Article II(A)5 Special libraries: one (1) representative selected by the Special Library Section of Kentucky Library Association [and the Kentucky Chapter of the Special Libraries Association]

5.3   Motion to accept Report of the committee was made by Pattie, seconded by Bryson, unanimously approved.

5.4   Rader called for the bylaws to be changed to reflect the change.

6.       Daniel Rabuzzi addressed the likelihood of budget shortfalls in the second year of the biennium. Budget guidance has been delayed but could include cuts of 5-8%. Education remains the administration's priority and KYVL is the :Jewel in the Crown" of CPE's educational reform efforts. Every effort will be made to preserve KYVL budget, but we may have to face the fact that cuts are inevitable in light of the revenue shortfall.

6.1   Rader- constant requests from businesses to access databases - can we not harness this potential source of revenue?  We need to seek private sources of income too.

6.1.1       Daniel Rabuzzi- the same economic hard times are effecting these potential customers too.

6.2   Daniel Rabuzzi- we need to emphasize the economic development aspects of KYVU/L with legislators- teacher ed., adult ed., technical ed. (KYCTS)

6.3   Stith Schools need to consolidate programs and offer though the VU.

6.4   Rader KYVU/L needs to continue to work to become a global presence.

6.5   Culbertson- Are there still plans for a VU MLS?

6.5.1       Dan KYVU is looking at several programs and hopes to eventually have a masters program for librarianship available

7.  Pattie- Introduction of new staff members : Tanzi Merritt is the new Reference Librarian and Elaine Maher is the new programmer.                                                           

8.  Pattie- need to reestablish or renew the small group assigned to review the contribution scheme for members based on the now available full years worth of usage data. Spreadsheets were distributed and discussed.

8.1         Binder- brought up the issue of full vs. partial access to databases ("cafeteria style").

8.2         Pattie access may have to be limited for some users under cafeteria style.

8.3         Stith- Sometimes high schoolers use the medical center library

8.4         Rader- need to have small group report out by November. Group to consist of Northern, Binder, Stith, Bryson, Culbertson, Davis, Hansen

8.4.1  Charge of the group

8.4.1.1        Examine the equity of charges based on actual usage

8.4.1.2        Recommend sources of new income public and private

8.4.1.3        Add courier service into the package.

9.  Davis- report on the demise of SiteSearch by DEC '02. OCLC is examining several options including selling to another operator- decision expected by Sep '01. Will follow developments closely and examine alternatives.

10.  Pattie- report on status of adult education database- roll out on 10 SEP '01. To contain links to sources for instructors and learners and digitized materials.

11.  Pattie- KY Stats database is listed in many sources as a link- a sign that it is a unique and valuable resource.

12.  Davis- Database RFP responses received in May- released to the evaluation committee. Deliberations of the committee are at this time confidential

12.1         Current family of databases are to be extended to 30 SEP '01

12.2         Pattie- OCLC as sole source has been extended to JUNE '02 @ 7% increase.

13.  Rader-next meeting set for 7 SEP' 01 , 1-4 PM.

14.  Keller- Voyager users group doing well- Campbellsville coming in soon- total of 15 libraries on hub.

15.  Davis - training needs assessment concluded 15 JUN- needs revealed for content training, technical and library specific training.  Gates Foundation to be providing funds for training possible in AUG '01. Full results of the survey will be on the Web Site.

16.  Pattie displayed new KYVL poster- posters and post cards to be distributed soon.

17.  Adjourn @ 3:15 PM

Last Updated: 7/13/00