VLAC Minutes

Members present: Michael Binder, Kathleen Bryson, Diane Culbertson, Kathy Hamperian, Bill Hansen, Norma Northern, Wayne Onkst, Ling-Yuh W. (Miko) Pattie, Hannelore Rader, Larry Rees, Janet Stith, Lee C. Van Orsdel, Paul A Willis

Members absent: James A Nelson, Dennis Taulbee, Barby Hardy

Also present: Susan Brown, Charlene Davis (for Jim Nelson), Daniel Rabuzzi, Arne J. Alnguist, Paul Fuller

1. Meeting called to order 1:06 PM, Hannelore Rader presiding.

2. Rader called for a moment's silence for the victims of Tuesday's terrorist attacks.

3. Daniel Rabuzzi addressed the state of KYVU and the Trusteeship Conference in Louisville. He is also stressing the importance of libraries in education and in economic development to legislators as he travels about the state. He stated support for KYVL is out there, but that competition will be stiff in the next legislature.

4. Rader called for introductions and congratulated those who had worked on the database selection for next year.

5. Reports:
5.1 Davis explained some of the process for creating 5 year "master agreements" with vendors which simplifies the procurement process and gives KYVL greater flexibility in negotiations.
5.2 Rader pointed out that databases are for all Kentuckians and that we are doing precedent setting work. There are over 5,000 full text journals available.
5.3 Pattie indicated we have a 3 year contract with EBSCO at no increase in cost. Individual databases may go up however
5.3.1 Binder questioned the 3 vs. 5 year contract mentioned by Davis (see above)
5.3.1.1 Davis- the 5 year master agreements "qualify the vendors" so we can deal with them during that period without starting from scratch each year. The 3 year contract with EBSCO is what we have negotiated with them under the master agreement.
5.3.2 Rader- can institutions negotiate for additional databases from vendors on an individual basis.
5.3.2.1 Pattie- that will be "phase 2 " of the negotiations- discounts for extra databases can be expected.
5.4 Pattie explained handouts:
5.4.1 KYVL Database Budget Plan for 2001-03- --20 databases are listed in priority order.
5.4.1.2 Funding base is listed at $2 million
5.4.1.3 We will be able to fund databases #1 through # 12
5.4.1.4 Given the $2m base, there will be a 63k deficit in 02-03.
5.4.1.5 Binder asked about NetLibrary pointing out that it is a one time cost
5.4.2 Pattie presents actual usage data and contributions statistics in a graphic.
5.4.2.1 Rader thinks usage in Public & Schools will grow as those audiences become more familiar with databases and that public support will continue to grow for the same reasons.
5.4.2.2 Pattie pointed out that ERIC full text should be very popular
5.4.2.3 Van Orsdel- Chart somewhat misleading unless FTEs are taken into consideration.
5.4.2.4 Pattie- usage is only one factor to be used in determining contribution rates- CPE is asking for an additional $1 million from the state.
5.4.2.5 Willis pointed out that we are all in this together and we should all do our part as we are able.
5.4.3 Pattie announces a reduction in courier service cutting service from 2 to 1 times per week at some locations based on actual usage- could save $15-20 per year.
5.4.3.1 Willis points out that this is really a reallocation of resources and not a cut as such.
5.4.3.2 Davis suggests that fee for courier service could be built into the user fees if additional service is desired.
5.4.4 Pattie points out the new "Resources for Adult Learners" section on the WEB page and calls on VLAC members to spread the word to adult educators.

6. Pattie presents issue of bridging the "Digital divide" through increased access to Public and academic libraries' computer resources at the request of the Department of Adult education and Literacy. Computer literacy and information literacy go hand in hand.
6.1 Davis- Gates Grant and empower computers in public libraries are providing many opportunities to the public.
6.2 The learning program currently being used is called "Destinations"- product is CD ROM based.
6.3 Rader- can the literacy program be loaded on the WEB page?
6.3.1 Pattie- the current program is vendor proprietary- next generation will be WEB based. Need to work with a small group of public libraries to set up a program.
6.4 Onkst- volunteers his library to be a test bed for the program to work with Adult Education Learning Centers- that students can go to either location.
6.5 Pattie- 25% of all KY High School Grads are GEDs.
6.6 Rader- State Academic libraries are open even if it is not well publicized.
6.7 Pattie- We need a more integrated and official system of cooperation with the Adult Education Learning Centers.
6.8 Brown- use of KCTCS facilities?
6.9 Fuller- Bring this issue up at meeting with KCTCS library directors.
6.10 Culbertson- technology impact reviews- what impact on community? Question of availability of school libraries in the evenings may be revisited.
6.11 Binder points out the Bowling Green PL has a "digital branch library." May be another access point.
6.12 Rader- are public librarians being trained to do instruction?
6.12.1 Davis- 10,000 citizens trained in formal instruction last year and much informal training takes place. (See KDLA WEB Site)
6.12.2 Onkst- instruction takes place weekly.
6.12.3 Pattie- will report on this issue regularly.- see KYVL WEB site for statistics and success stories.
6.12.4 Fact Sheets are updates and available for download.
6.12.5 Culbertson- Sometimes digital divide is not as great as it may appear -75% of "free lunch" kids have access to computers at home.
6.12.6 Pattie- 65% of all Kentuckians have access.- there are pockets of access throughout the state.

7. Davis- Evaluation of new database package to begin in anticipation of July 1, 2002

8. Pattie- reports for Keller- 15th member of Endeavor Consortium- Campbelsville University.

9. Pattie- OCLC will be probably abandoning SiteSearch software after Dec, 2002- search for replacement platform is underway. Needs to be a collaborative effort- finding something we can all use. "Endeavor Encompass" a possibility along with others.
9.1 Van Orsdel- have we considered the Voyager ILL module?
9.1.1 Pattie- specifications will include such things as ILL capability in addition to others. We need to start now- draft requirements by November meeting.
9.2 Davis- here we may be able to use the master agreements to advantage. No solution is currently available

10. Small group on contribution scheme to meet immediately following VLAC meeting. Members include Mike Binder, Charlene Davis, Norma Northern(Chair), Kathleen Bryson, Janet Stith, Diane Culbertson, Wayne Onkst, Bill Hansen.

11. Next meeting scheduled for 2 November in room B

12. Pattie- check Workspace on KYVL Gateway- for meetings, minutes, members, etc.

13. Hansen: FYI- Army Librarian Ann Parham injured in Pentagon attack- terrorist attacks touch all of us.

14. Meeting adjourned 2:45.

Last Updated: 9/24/00