VLAC Minutes

Friday, January 25, 2002
1:00–3:00 p.m.
CPE Conference Room A

1.Present:  Miko Pattie, Charlene Davis, Clara Keyes, Larry Rees, Paul Willis, Kathy Hamperian, Barby Hardy, Mike Binder, Kathleen Bryson, Norma Northern, Jim Nelson, Hannelore Rader, Janet Stith, Paul Fuller, Dennis Taulbee, Daniel Rabuzzi, Tari Keller, Susan Brown. 

2.The meeting was called to order at 1:00 p.m.

3.The meeting began with a celebration of Miko Pattie being promoted to Chief Information Officer for the Virtual University and Daniel Rabuzzi becoming the permanent Chief Executive Officer of the Virtual University.

4.The KYVU update was given by Daniel Rabuzzi:

4.1 Proposed increase in budget for electronic databases was requested November 5^th.   This was not included in the governor’s budget proposal. Interest in expanding the Virtual Library and the value is understood by the CPE, which will be beneficial in the future.

4.2 Hannelore Rader proposed to apply for grants or seek contributions from private businesses to fund additional databases.

4.3 Hannelore Rader asked about enrollment for the Virtual University.  Daniel Rabuzzi mentioned that 5,510 students had enrolled in the spring semester and they could expect as many as 6,000.

4.4 Adult Education update:  We are providing on-line courses for instructors, as well as the adults who need to improve their literacy skills. The KYVU is beginning to rollout products, the Adult Education Resource Database, Invest Destinations and PLATO. Others will come out later this spring.

4.5 Miko Pattie discussed the Adult Education Resource Database, which was launched on October 25^th.  The usage statistics for December were over 3,000 searches.  LINCS Database had over 3,000 searches for December as well.   

5. Contributions Group Report: 

5.1 Norma Northern discussed policy made for special Libraries: It was recommended that the KYVL increase the base contribution rates for special libraries.

  Non-profit organizations: $1,000/yr and For-profit organizations:   $2,000/yr

 5.2 The group needs to develop a hardship appeal process for currently participating special libraries. The committee will develop the hardship process with final approval by full VLAC committee. Norma Northern asked the committee for hardship criteria.

5.3    The Virtual Library has received a request from Shriner’s Hospital for consideration for hardship status.

5.4    Suggested criteria for hardship:

5.4.1          Nature of the organization

5.4.2          $ amount of  material budget

5.4.3          Size of user base

5.5 Miko Pattie and Paul Willis discussed the need to move on the Shriner’s case before an official policy is in writing.

5.6 Paul Willis moved that the principals that Norma Northern mentioned be used to make the policy and that the Virtual Library go ahead and accept Shriner’s.  Mike Binder seconded the motion. The committee unanimously voted to accept Shriner’s.

5.7 Contribution Scheme needed for private schools. Two have requested to join: 1) Fort Campbell and   2) Daviess County

5.8 The group is to develop criteria for private schools and a pricing structure before a vote is made on the two new systems that want to join. The Virtual Library policy should be to get information into the hands of children.

            5.8.1 FTE should be used to build several categories.

            5.8.2 Category determines cost to school.

6. KYVL Update given by Miko Pattie:

6.1 RFP for kids portal: RFP is now online.  The kids portal will have a tutorial, specific databases and websites for kids.  It is very graphic intensive.  The deadline is January 31, 2002.

6.2 Training: KYVL is creating online training course so that people could be trained online.  We are going to have an online class on how to use KYVL services. It’s geared toward librarians, could probably be used by end users.

            6.2.1 Training Workgroup:  Help KYVL make decision about training, content,             sessions, and more generally where efforts should be focused.

6.2.2 Members of training workgroup would also be trainers so that we have trainers all over the state.

6.3 Mental Health Program:  University of Kentucky, University of Louisville, Western   Kentucky University, Eastern Kentucky University need to develop a collaborative program for library support for the federal grant program – Real Choices.  Susan Brown will meet with members of institutions to discuss how the libraries are there to support them. Retreat in April will include discussion of library support for this collaborative effort.

6.3.1 Question of online reserves has been raised. Susan Brown would like to have a meeting with VLAC members online reserves people and make sure that it is covered.

6.4 Performance Goals: Performance goals will be presented to the Distance Learning Advisory Committee at the next meeting, February 6^th, 2002.

            6.4.1 Annual Database search goal is 6.2 million by July 2003.

            6.4.2 Annual Training goal is 2,500 people trained by July 2003.

            6.4.3 Annual Reference Desk goal is 2,000 questions answered by 2003.

            6.4.4 It was suggested that courier service and ariel be measured as well.

6.5 Mike Binder suggested setting up an assessment work group.

6.5.1 Assessment group will need to determine short-term/long-term goals, how to assess and  what to assess.

6.5.2 The group needs people who are experienced in assessment.

6.6 Miko discussed the Kentucky Adult Education Resource Database.

            6.6.1 Beth Kraemer and workgroup put 200 records together.

            6.6.2 AE database is Z39.50 compliant.

6.6.3 The LINCS database, a national database collaboratively built by adult literacy instructors, has been converted to Z39.50 – compliant database by Beth Kraemer.

             6.6.4 These databases will be publicized in February.

7.  Endeavor Update

            7.1 Endeavor Showcase December 13^th

            7.2 Next quarterly meeting March 6, 2002

            7.3 Brescia University thinking about joining the Endeavor Consortium

8. Miko Pattie discussed the KYVL statistical summary and how it is an important tool in measuring the Virtual Library progress.             

9.  Dennis Taulbee discussed Kentucky being part of the Southern Region Education Board, which has a long standing project called the Technology Cooperative. Each state pays a set fee and the SREB is involved in projects in technology related services throughout the south.

 Two items of interest 1) Digitization projects in individual states to be shared throughout the entire south.  2) The SREB continues to ask if states want to come together to negotiate for electronic databases throughout the south. Members stated that SOLINET is working on these 2 projects for the 10 southern states.

10. Marketing:  KYVU/KYVL will begin co-branding business cards and other items.

11.  The next meeting will be held March 1, 2002

Last Updated: 2/20/02