Virtual Library Advisory Committee

Minutes

April 1, 2005

Present:  Diane Culbertson, Rose Davis, Lisa Rice, Cathy Reilender, Shelly Burgett, Mary Vass (for Janet Stith), Enid Wohlstein, Norma Northern, Tim Chase, and Laurene Zaporozhetz by ITV.

Absent: Jim Nelson, Charlene Davis, Arne Almquist, Dennis Taulbee, Joyce Bullock, Blenda Fields, Chela Kaplan, Hannelore Rader, and Carol Diedrichs

KYVU update (Northern) –A contract has been signed with RightNow for call center tracking software for the UCAN (University Coordinated Advising Network). It is a customer relations software to start a proactive advising program to help callers through paperwork, etc. and to direct them to the correct person needed to help citizens get into postsecondary education.   Capital Projects requests have been reviewed and requests for the CPE agency budget are to be submitted by April 15.  The majority of the requests are KYVL items.  Work is being done to replace the Site Search portal to KYVL.  KYVU is looking at video streaming, training software, statewide software license pool, plagiarism detection software, homework help software, and interactive laboratories.  KYVL & KYVL meet minimum ADA compliance but want to improve both.  Enrollment keeps growing.  Spring numbers not yet available.  Summer and Fall registrations are in progress with over 2000 courses and many sections of each course being offered by every public institution in the state.

SACS Review of KYVU (Northern) – May 2-4 a SACS Team will be visiting.  SACS asked to visit even though KYVU does not grant degrees.  Hollingsworth demonstrated what she has done so far on the SACS Review Team website. It will be available by April 10.  Enid will be including questions, quotes, anecdotes, etc.  in her report.  The website will be updated with Workgroup activities and other statistics.

Member Fees –Special Academic (Wohlstein) – Handout was reviewed.  Special Academic (non-AIKCU) libraries’ fees have not been adjusted and a fee needs to be established for the “for-profit” institutions. 

Laurene moved, Cathy seconded, that “baseline fees for non-AIKCU for-profit institutions will be a set amount per location plus additional dollars per FTE over 500 based on the most recent figures from CPE or the State Board.”  Motion passed.

Laurene moved, Lisa seconded, that “baseline fees for non-AIKCU non-profit institutions will be a set amount per location plus additional dollars per FTE over 500 based on the most recent figures from CPE or the State Board.”  Motion passed.

A question was raised that AIKCU schools are currently charged higher fees than the for-profit institutions as the motions reflect.

It was suggested that the Member list be separated by for-profit, non-profit, and list separate locations for each.

As RFPs are being worked on, increased prices for database fees are anticipated.  Member fees will need to be increased to support these anticipated increases.  KYVL will be working with OCLC and SOLINET over the next year to analyze fee structures.  Tim is also working on usage statistics.

KYVL Workgroup Additions (Wohlstein)– New Workgroups being formed are  System Librarians, Distance Learning Librarians, and a Subcommittee to investigate ILS enhancements.  Some Workgroups need replacement appointees.

KYVL Update (Wohlstein)–handout provided. 

The next scheduled meeting, May 20, will be rescheduled.

Respectfully submitted,

Rose Davis

Secretary