KY Virtual Library Advisory Committee
Minutes
1:00 p.m., June 17, 2005
Present: Chela
Kaplan, Norma Northern, Holly Hedden (for Lisa Rice), Rose Davis, Mike Binder,
Also attending: Anne Chase (new AIKCU rep),
Fannie Cox (new
Absent: Joyce Bullock
1. Introductions/Membership Changes (Wohlstein)
Membership changes: Mike Binder, SAALCK representative and Fannie
Cox, Special Libraries representative.
2. What’s New? – Member Updates
Chela and Norma attended the
Angel User Conference. Hot topic there
was ePorfolio as well as repositories, epacks, and standard digital content.
Rose will be continuing as
Chair of the Virtual Library Users’ Group for another year.
Mike informed us of the
office makeover at the Dean’s suite. A
visual and performing arts library will be built with construction beginning
this fall. The One Campus One Book team
is looking at what book to select.
Hannelore announced that
library faculty can once again earn tenure.
The dedication for the addition to Ekstrom
Library will be next year. SAALCK is
planning an ARL conference for the fall – it will be a 2 day leadership
conference. SAALCK is acquiring more
database products in their consortial arrangement and
have had some successful agreements thus far.
Diane attended the Ky Association
of Technology Coordinators Summer Camp.
KDE and KET will launch the United Streaming access. KET will fund access for 18 months. K-12 public schools and pre-service teachers
will have access. Content is full length
videos that can be downloaded for playback or burned to cd. The concern at this time is about bandwidth.
Paul spoke about the LCC
transition into Bluegrass Community and
Charlene discussed the OCLC
Passport to Resource Sharing and the hot cutover. Free training from KDLA has been offered in
the spring and more training will be offered this fall. People still need training and more is
scheduled for July. Six more 2-hour WorldCat Resource Sharing Custom Holding sessions have been
added.
Fannie introduced herself.
Laurene had no news to
share.
3. KYVU Update (Northern)
The SACS Review and visit
has been a huge undertaking. A complete
review was conducted even though KYVU does not grant degrees and is not
currently, nor is KYVU seeking, accreditation.
The site team was very complimentary of KYVL.
The Six Year Capital Plan
Budget review process is in progress.
The Capital Plan Advisory Board meets 12 and 13 July. We will be requesting bond fund money for
databases and money for a new or enhanced ILS.
We are still working on an
alternative procurement route for the portal.
Norma attended the ANGEL
Users Group Conference. Attendees talked
about standards for content.
UCAN
project call tracking system, which is the RightNow
software, has a marketing component that is very robust and should be up by mid
July.
KYVU had a Fall 2004 enrollment of over 55,000 users. Norma discussed a need for more specific
details about KYVU students, i.e. need for determining progress and completion,
identify if registered at more than one university, etc.
4. Database Assessment Subcommittee Report (
Customer satisfaction survey were conducted February 15 – April 1. There were 9 different surveys instruments,
customized to the various user communities.
Previous survey results were difficult to interpret, so the Collections
Workgroup Assessment Subcommittee chose to change the survey to better identify
how users approach the databases.
Committee has met and reviewed the 803 responses. There were no surprises in the responses on
the subject and content coverage but there are still some areas lacking
coverage.
Respondents listed these
subjects/needs as high priority or not covered currently:
Arts & Humanities
History & Social Studies
Medicine, Health, Psychology
and Fitness
Education and Library
Science
Newspapers, specifically
Charlene will not give VLAC
a formal report until the subcommittee has reviewed the data.
She will report that:
77% of respondents rated the
current family of databases as “good” or “excellent.”
51% of the 77% rated the
offerings as “good.”
49% of the 77% rated the
offerings as “excellent.”
There will not be any
recommendations from the report but the data collected will be used in the
Database RFP process.
Norma interjected that the
last time KYVL did an RFP for databases, the intent was to create Strategic
Alliance Services agreements with the vendors but that intention was not
realized. With the next RFP and
contracts, we will do a pre-qualification of vendors and ask for pricing for
each product. Our goal is to allow
libraries to purchase products a la carte through KYVL.
5. Ground Courier Survey and Contract Updates
(Wohlstein)
Contract has been renewed
with Lanter. The
new rate is only slightly higher than the last service year. FY05-06 is our last contract year with Lanter. The Resource
Sharing Workgroup will assist in issuing an RFP in early 2006.
A subcommittee of the Endeavor
Consortium Workgroup will be formed to investigate next generation, enhancements,
etc. for the shared system
.
Kentuckiana Digital Library contract with
6. KYVL/Workgroup Update (Wohlstein)
Passwords will change in
July. Special groups will receive passwords after payment is received.
SOLINET will be billing the public
libraries and public postsecondary institutions.
KYVL now has a toll-free
text telephone – 877-545-6177. All CPE
units can distribute the phone number and KYVL will handle all incoming calls.
Dennis mentioned KPEN and
that most institutions have moved to 1gb
connections. He also discussed distance
learning projects such as video streaming/conferences, etc.. What to do with Internet 2? Miko, Myk Garn (CPE), KDE and KET are
exchanging ideas on using I2 in K-12 as well as in postsecondary.
7. Proposed Meeting
Dates
August 19
October 21
November 18
December 9 [won’t work for
SAALCK]
8. Other Discussion
A motion was made by
The group thanked Hannelore
for the refreshments she provided.
Respectfully submitted,
Rose Davis
Secretary