KY Virtual Library Advisory Committee
Minutes
1:00 p.m., August 25, 2006
Present: Mike
Binder, Barbara Caron, Anne Chase, Fannie Cox, Diane Culbertson, Charlene Davis
[for Jim Nelson], Carol Diedrichs, Paul Fuller [for Shelley Burgett], Holly
Hedden, Chela Kaplan, Al Lind, Norma Northern, Elsie Pritchard, Hannelore
Rader, Enid Wohlstein
Absent: Shelley Burgett , Norma Northern, Stuart
Johnston, Donna Travillian
1. Selection of VLAC Officers (Wohlstein)
Membership rotation for
Chair.
2. News from VLAC Members
Members shared news and
events.
3. News from KYVU (Lind)
Al discussed a draft of the
strategic plan for KYVU entitled “Supporting Kentucky’s eLearning
Ecosystem” which was distributed to all VLAC members. The draft was presented to DLAC on 8/22. CPE will be presented with the plan on
9/17 and after approval, the plan will translate to a budget and work plan.
NCHE conducted an
environmental scan of entities like KYVU.
A total of 54 were surveyed.
As a participant, we will be able to view the data.
KEN has been allotted $30
million for a technology infrastructure upgrade and other projects. An Applications Committee has been
created to assess needs of K12 and postsecondary and will report back to the
Executive Committee for KEN.
4. News from KYVL (Wohlstein)
The Senior Reference
Librarian position was posted for applications and a search committee is
reviewing the resumes.
FYI that 15 September is US
Constitution Day on Internet 2 and Frankfort Independent will be participating.
The Breaking Down Barriers
Conference will be October 30 and 31st. The proposal deadline is 8
September. Vendors are still being
solicited.
A new charge for the Portal
Workgroup was presented. The Portal
Workgroup shall be newly charged with the following: To advise the Kentucky Virtual Library
in the creation and support of the KYVL MetaLib/SFX Consortium to ensure
effective access for users and library staff.
5. ILS Subcommittee report (Pritchard)
Elsie presented the
recommendations from the ILS Task Force.
See attached.
Elsie also distributed the final
results combined from the two surveys conducted.
A motion was made to accept
the recommendations and dismiss the ILS Task Force. VLAC thanks them for their service.
6. Council of Chief Academic Officers (CCAO) meeting
and KYVL (Wohlstein)
The Council of Chief Academic Officers of
the state-supported postsecondary education institutions reviews academic
policy issues and provides advice and consultation to the Council staff on
academic initiatives. Membership is comprised of the CAO's from the eight
public universities and colleges and KCTCS. At the last CCAO meeting, a draft of a
memo to Jim Applegate from the CCAO was discussed. The memo was presented on behalf of
SAALCK.
CCAO did not approve or endorse the memo in
its entirety.
Key points presented in the memo:
A.
Funds for KYVL initiatives, such as a
new or enhanced ILS, should be separated from technology funds. Recommend a “library
technology” line item for academic libraries.
B.
Continued support and expansion of
databases provided through KYVL contracts is essential to
C.
The Endeavor Voyager Integrated Library
System as it is now does not meet the needs of users and a replacement or
upgrade must be pursued.
D.
SAALCK is forming two study groups, one
for ILS investigation (to be conducted in cooperationwith KYVL) and the
second for Electronic Resource Management.
Enid and Al answered
questions related to funding, support and commitment to the two projects. The CCAO asked for further information
on both subjects, including financial benefit and impact, and did not endorse the
memo as it was written.
7. SREB’s SCORE Initiative (Wohlstein)
As this initiative moves
forward,
8. Next Meeting.
October 27 was selected.
9. Meeting adjourned.
Virtual Library
Advisory Committee
Resolution to Honor
James A. (Jim) Nelson
Whereas James
A. (Jim) Nelson is completing his tenure as State Librarian and
Commissioner of the Kentucky Department for Libraries and Archives (KDLA) having served since 1980, the
longest serving state librarian for Kentucky and the second longest serving in
the nation and
Whereas Under the direction of Jim Nelson, KDLA has grown and served
as the state agency responsible for statewide library development as well as
the management and preservation of public records in Kentucky. KDLA has provided grants, technical
assistance and direct services to libraries, archival repositories and public
agencies throughout the Commonwealth.
KDLA also offers reference, research and specialized information
services from
Whereas In 1997,
the Council on Postsecondary Education (CPE) Chair Leonard Hardin named a
Distance Learning Advisory Committee (DLAC) to advise the CPE on Commonwealth
Virtual University (CVU) development. Jim
Nelson, Commissioner and State Librarian, was appointed to the DLAC and
Whereas In 1998, DLAC Chair Lee Todd appointed the CVU Work Group on
CVL which served as the CVL Steering Committee. Jim
Nelson was appointed to be the Chair. The Steering Committee was composed
of representatives from all types of libraries and
Whereas In November of 1999, KCVL was officially launched with a
reception at the
Whereas In August of 2000, KCVL changed to the Kentucky Virtual
Library (KYVL) and has become one of the finest virtual libraries anywhere
becoming a model for many other states and Jim
Nelson has remained a major force in the inception and implementation and success of KYVL and
Whereas With the financial support of KDLA
and the professional support of Jim
Nelson, KYVL has grown and prospered serving its mission which states: All Kentuckians will have equitable
access to quality library and information resources and qualified, well-trained
staff to support the Kentucky Virtual University as well as meet broader needs
for learning, working and living and
Therefore for this and his many other achievements while serving with
the Kentucky Department of Libraries and Archives, Jim Nelson is honored with sincere appreciation and gratitude for
his many contributions to the Kentucky Virtual Library by this Virtual Library
Advisory committee.
Adopted by
the Membership of the
______________________________________
Enid G.
Wohlstein, Director,
Virtual Library Advisory Committee
Past Chairs and Proposed Roster
Jim Nelson - State Librarian
1st Chair through
May 2001
Rep: KDLA
Hannelore Rader – Dean
of Libraries,
May 2001 through July 2003
Rep: Research institutions
Arne Almquist – Associate Provost for Library Services,
Northern
July 2003 through August
2004
Rep: Comprehensive institutions
Diane Culbertson –
KSMA
August 2004 through June
2005
Rep: KSMA
Lisa Rice – Director,
June 2005 through June 2006
Rep: PLA
Shelley Burgett - Director of Library Services,
2006 to 2007
Rep: KCTCS
KDE
VLUG
AIKCU
Special Libraries
AE
Voting Members per Bylaws
Research Institutions
– 2 reps -
Comprehensive Institutions
– 2 reps - (Eastern Kentucky University, Kentucky State University,
Morehead State University, Murray State University, Northern Kentucky University,
and Western Kentucky University)
KCTCS – 1 rep
AIKCU – 1 rep
KDE – 1 rep
KSMA – 1 rep
KDLA – 1 rep
Public Library Association
of KLA – 1 rep
Special Libraries – 1
rep
Adult Education – 1
rep
VLUG – 1 rep
M E M O R A N D U M
TO: VLAC
FROM: ILS
Task Force
Perry
Bratcher (Northern
Charlene
Davis (KDLA)
John
Detweiler (KDLA)
Margaret
Foote (Eastern
Paul
Fuller (KCTCS)
Tari
Keller (
Mark
Paul (
Elsie
Pritchard (Morehead State U.), Chair
Enid
Wohlstein (KYVL)
DATE: August
1, 2006
RE: Task
Force Recommendations
The ILS Task Force was
appointed in fall 2005 to examine the current server configuration supporting
the KYVL Consortium’s installation of the Voyager ILS, and to begin
discussions in preparation for the state’s adoption of a new integrated
system. The Task Force met
regularly, conducted a survey of other consortia, and would like to recommend
these principles for server operation:
1.
Server sites
should provide regular cost accounting.
2.
The consortium
should be prepared to pay a fair market rate for server operation.
3.
Centralized
funding should be provided for server operation.
4.
The consortium
should issue an RFI to gather information about the potential cost savings of
moving to a single server site and to gather information about a variety of
service providers.
The ILS Task Force also
strongly recommends that the next ILS should be run on the native
platform. Furthermore, if a server
upgrade is necessary while the consortium is still running the Voyager system,
the Task Force recommends that the consortium consider migrating Voyager to the
native platform as part of the upgrade.