KY Virtual Library Advisory Committee Minutes

1:00 p.m., 12 January 2007

Frankfort, KY

 

 

Present: Mike Binder, Shelley Burgett, Barbara Caron, Anne Chase, Fannie M. Cox, Diane Culbertson, Carol Pitts Diedrichs, Holly Hedden, Allen Lind, Wayne Onkst, Elsie Pritchard, Hannelore Rader, Donna Travillian, Enid Wohlstein

 

Absent:  Stuart Johnston, Chela Kaplan

 

Guests:  Charlene Davis, Randolph Hollingsworth, Miko Pattie

 

1. News from VLAC Members

 

Donna Travillian – KDE is working on revised core content and getting ready for KTLC

 

Holly Hedden – KSUG/VLUG joint meeting coming up on June 8th.

 

Barbara Caron -- $700,000 operating budget with $125,000 technology upgrade.  Planning for PC refresh, laptop lab and RFID.

 

Shelley Burgett – working on Voyager this week with the upgrade.

 

 

Fannie Cox – Has a new role as Outreach and Reference Librarian in the Reference Dept. at Ekstrom Library.

 

Hannelore Rader – UofL libraries are really going towards library as place.  Renovating an old portion of Ekstrom Library.  Bringing in REACH for spring (tutoring, research).  Media services has moved to 1st floor.  Eventually merge info Lit into Ref.  Anne Braden – putting her institute together w/her books & papers.  Need to always address the needs of community.

 

Carol Pitts Diedrichs -- Info Commons – opening in February, partnership w/TASC with Stacey Greenwell is Interim Head.  Anxiously watching Westlibs Voyager upgrade.  Has signed development partnership with III (Encore) to develop a new interface for Endeavor.  UK Libraries is the Endeavor partner (as an end user).

 

Anne Chase -- Very interested in the statewide Endeavor Consortium and where the state is going with the ILS.  Working with the student government association.  And looking at digital assets management.

 

Elsie Pritchard  -- Watching Voyager upgrade (last word; sorting not working).  Looking at use study of the library - counting transactions, headcount, etc.  Will start when classes resume on 16 January.  Capital improvement – has been in the plan for some time to improve library, discussion is now about a new building.  President’s Leadership Academy - training/grooming new campus leadership.  This semester, those involved will do an internship.  Jason Vance from the library is participating.  Shawndra Nash – faculty person who has chosen the library as her internship.

 

Wayne Onkst -- KDLA is approaching the Legislature with the intent of jump starting the Library Science Scholarship Fund.  The proposed legislation will allow excess funds of the Board for Certification of Librarians to be used for scholarships in addition to the funds raised for the Jim Nelson Scholarship Fund. With the passage of this legislation, we expect to appoint the Library Science Scholarship Fund Advisory Committee to begin the work of creating criteria and the process of awarding the scholarships.  We have made progress in increasing the number of librarians with master’s degrees (ranking 51st among the 50 states and DC in 1996 to 45th in 2006) but more trained librarians are desperately needed across Kentucky.

 

Diane Culbertson -- K-12 is very excited about the tech upgrades coming in (2 schools currently on T1, very slow).  The tech refresh for Danville means 250 student workstations.  High speed coming in over next year, fiber over the next month.

 

Mike Binder --  Lots of receptions at the library recently, showing off renovation.  Friends of the Library reception was last night.

 

 

 

2. CPE/KYVC Update – Al Lind

 

Al discussed the KYVC changes and handouts were provided. 

  • Vision Mission Goals
  • Strategic Plan Executive Summary
  • Strategic Plan
  • KYVU name change – CPE Agenda item 11/6/06

Meeting with academic providers and partners early February to discuss possible work plan.  KYVC Library Contacts will be invited also [the distance learning librarians]. 

 

SREB study –  SREB report, “State Data Exchange, 37 years and still counting,  2005-2006 Highlights” shows KCTCS as number one in online education among the 16 SREB states.  Ranked 3rd in 4 yr.  Al or Enid will forward the email regarding this study on to VLAC.

 

KEN, the high speed network implementation continues for P-16 network/fiber.   Optical networks are being discussed and what that would look like for Kentucky.  The KEN Applications Workgroup and Internet2 Applications Workgroup are doing surveys and looking at items to place in the budget  request for FY2008-10.

 

Internet2.  The national infrastructure is being replaced.  I2 estimates completion of the US backbone by end of 2007.  Running own fiber from Indy to Nashville, straight through Louisville.  UK, UofL and the KEN steering team met with the Internet2 folks to talk about the fiber.  The onramp to Internet2 will be near UofL. 

 

 

CPE’s Task Force on Development Education has been working very hard and recommendations are anticipated in the next month or so.   Discussions are about changing remediation.

 

3.  SCORE Update – Miko Pattie

 

Kentucky will be joining the SREB SCORE initiative.  SCORE is about creating a database (like OCLC) to house content from faculty and the library to share with the other 16 states in SREB.  Our role, as librarians, is to be very involved and to supply the statewide metadata expert(s). 

 

Our intention is to build a statewide LOR or Learning Object Repository.  SCORE would be the registry.  Objects would use SCORM – useable, sharable, etc. but need workflow first.  We anticipate one person from Kentucky per SCORE work group, representing KY on Metadata infrastructure.  There are many different standards like IEEE standards, and other different metatagging schemes. 

 

LOR is small piece of digital asset management.  VLAC/DLST will create a combined committee who will do the KY SCORE and of that, one person would be chosen to represent KY at the SREB SCORE meetings.

 

Miko will provide a paragraph about the metadata person’s role and Enid will forward this to VLAC.  We discussed representatives from K-12, U of L, UK, KDLA, KCTCS, and one from a Comprehensive.  Wayne immediately named Charlene Davis as the KDLA representative.  Michael Stapleton will represent KCTCS.

 

4.      Internet2 Update – Miko Pattie

 

Executive Committee of KEN requested funding to support our initiative – like live events at conferences (like KTLC), CPE’s SOTL [aka Faculty Development Conference], KHECC [aka Breaking Down Barriers or the Convergence Conference].  I2 group and various representatives plan to take Internet2 to where people are already gathering but will need to setup equipment, etc. to get connected.  The I2 initiative is part of the Kentucky Education Network initiative and making a high-speed seamless network for P-16. 

 

5.      KYVL ILS Consortium – Enid Wohlstein/Al Lind

 

We have discussed in past meetings, over the last year or so, collaborative projects to benefit Kentucky citizens, students, teachers and faculty, such as a new or improved statewide ILS and the SCORE learning object repository.  The ILS funding request was part of a $10 million technology bond request which was vetoed in the last biennial session [FY06-08].  Although the legislative session which has recently begun is not a budget session, the Governor and legislative leadership indicated that they may revisit a group of capital projects that were vetoed at the end of last year's session. 

 

CPE has submitted a request to the legislature to revisit and approve the technology fund request of $10 million.  Of that request, the replacement of the Endeavor library management system was included.  Brief description:  “This system is used by all public postsecondary institutions, the Kentucky Department for Libraries and Archives, the Kentucky Historical Society, Kentucky Wesleyan College, Midway College, St. Catharine College, and Campbellsville University.  Other libraries are eligible to join this consortium.  The current system runs on shared servers at the University of Kentucky and the University of Louisville and is long overdue for replacement.  $4m”

 

 

6.       KYVL Update – Enid Wohlstein

 

RFPs – We are working with OMPS at Finance and the process is now out of our hands and part of the OMPS process and schedule.

 

Open Position – The Senior Reference Librarian position, as held by Tim Chase, and now vacant for close to a year, will be posted soon.  The position title has changed to Electronic Resources Librarian and the description has been revamped to better reflect the nature of the position and the activities in which KYVL is engaged.

 

7.      KYVL Training w/VLUG Coordination – Holly Hedden

 

Planning team in place to assist with KYVL resource training.  Donna Travillian and others have volunteered to serve on that team.

 

8.      Public Health Cooperative programs update – Linda Linville (CPE) & Randolph Hollingsworth

 

Objective is shared development and to provide training to professor, degree and non-degree seekers.  Universities involved:  UK, U of L, WKU, and EKU.  The four institutions agreed to utilize the KYVC’s instructional design and course catalog services in order to facilitate the production of consistent and efficient online environments for these courses and the easier enrollment into these five courses across the institutions. These five online courses will be developed in collaboration with each institution’s teaching/learning center, KYVC Coordinators and KYVC Distance Learning Librarians. Thus, each of the five Curriculum Development Workgroups – which include representation from all four institutions – will hold an introductory training session before they work on building the course:

  • Biostatistics, Chair - Rudy Parrish (UofL) & Ning Lu (WKU): UofL Delphi Center
  • Environmental Health, Chair - Joe Beck (EKU): EKU Distance Learning, Outreach, Media Resources
  • Epidemiology, Workgroup Chair - Carlton Hornung (UofL): WKU Distance Learning, Teaching/Learning Center
  • Health Behavior, Chairs - Richard Wilson (UofL) & Steve Nagy (WKU): UofL Delphi Center
  • Health Services Management, Chair - Bill Pfeifle (UK): UK Teaching & Academic Services Center

 

9.  Portal [MetaLib/SFX] Workgroup Update- Michael Stapleton, Chair

 

MetaLib/SFX contract for state.  Workgroup is looking at ways to form the consortium, developing the MOA, looking at the hardware/software costs and how to extending the contract pricing to other institutions/libraries. 

 

Modeling MOA for this consortium on the Endeavor MOA.  Don’t have the pricing nailed down yet, looking at how other consortiums have priced out their ML/SFX  such as FL, GA.  Looking at hosting solutions. 

 

Need representatives from all the institutions that have either ML or SFX.  Also need representatives from K-12.

 

10.   KYVL Workgroup Reorganization – Enid Wohlstein

-Create KYVL Member MOA WG

-Create Second Life WG

-Create Teachers and Kids WG

-Create BlackBoard Library Blocks WG

-Add Portal Workgroup

 

 

 

11.  VLAC Meetings and representation.  – Enid Wohlstein

 

Discussed meeting frequency, schedule and VLAC representation.

 

Amendments to bylaws were approved as follows:

Article III, Item 9.  “Other affiliated groups:  three (3) representatives from other affiliated groups as nominated by those groups or by the KYVL Director. 

Article V.  VLAC meeting schedule will be reduced from “at least six (6) times a year” to  no fewer than four (4) meetings per year.   Addition of language that VLAC may meet “online, by phone, or in person.”

 

 

12. Other Discussions

 

Task Force – STEM chaired by Lee Todd.  Over 100 participants from big 3, ed, etc.  How to set more students in the pipeline for STEM. 

 

UK has purchased a membership for the libraries in the ESIG (a part of EPSCOR) on behalf of SAALCK. The consortium is working on contracts of licensed library resources.

 

DPH has KYTRAIN

 

Legislature back on the 6th

 

SAALCK meeting on Feb 2nd.

 

13.  Meeting adjourned.