Kentucky Endeavor Consortium Work Group

March 11, 2005

Present: Mark Paul, Todd King, Margaret Foote, Kelly Vickery, Dave Block, Gary Flanagan, Tari Keller, Paul Fuller, Michael Stapleton, Nelda Sims, Gerry Williams, Clara Stethen, Titus Anderson, Perry Bratcher, Dantrea Hampton, Aleeah McGinnis, John Detweiler, Linda Voyles (Endeavor), Enid Wohlstein (KYVL), Tim Chase (KYVL)

Tari introduced Tim Chase, senior reference librarian for KYVL, and Dantrea Hampton, new representative from Kentucky State University.

Margaret Foote announced the annual KVUG meeting will be held Friday, June 3, 2005 at EKU.

Endeavor Update (Linda Voyles)

• Endeavor has begun usability initiative and testing for their products.
• An alternative interface to WebVoyage is being developed; Endeavor will discuss this interface with customers throughout calendar year 2005.
• Endeavor will be using Cognos to create reports from Meridian. Eventually, Cognos will serve as an umbrella for reporting across all Endeavor products.
• Voyager 5: Early release takes place this month with six to eight early release partners. Early release information will be posted to SupportWeb. Last patching is in June; the product will be released in July. This upgrade brings changes to the circulation and acquisitions modules, as well as changes to patron privacy and media booking.
• EnCompass 3.6 -- Early release will take place in April.
• Meridian – Endeavor is working with five development partners for this electronic resources management product, including one European site. General release of Meridian should take place in June.
• Endeavor: The sales office is being reorganized; there is new staff in marketing. SupportWeb will be redesigned over the summer and fall; the search engine should be improved.

Questions were asked about the new interface and about Cognos:

· Will it be more Google-like? The interface will be more streamlined. The interface will be simple for the enduser, but the complexity for the user side will be maintained.

· What about searching capabilities? Endeavor’s initial focus is on design.

· Will the new interface be ADA compliant?

Project Updates

Response testing: The Group will probably not run response testing this spring.

Service level agreement (SLA) (Enid): The SLA needs to be updated. In its current form, the SLA will not be passed internally. The agreement needs to be fleshed out more to get it out of the building. The SLA should become a Memorandum of Agreement. Tari and Enid are looking at other consortia for models for the MOA. A subcommittee was suggested for this task. We also need GOT to update information. The MOA should be drafted by the start of the fiscal year (July 1, 2005).

Training budget (Enid): Ten invoices for 1999-2003 were unpaid, coming to $27,000. The test server -- $25,000 – was never paid. On the other side, there are credits as well. There is now $179,000 in the budget. Ultimately, the balance should come to $152,649 after paying off invoices and including credits. We should not use the training budget yet.

LCC Migrations

Test loads of patrons was successfully migrated to KCTCS. The load has not been previewed yet by LCC. Paul Fuller is addressing clean-up issues. There will be one test load approved, then loaded into production. Some data will not migrate. May is the target date for production loads. Eventually, LCC data will be purged.

Thawte SSL certification

UK has made progress with the paperwork for Thawte SSL certification. Signatures will go through KYVL for Eastlib. KYVL will serve as the domain.

Voyager software patches

Voy110904 and media110904: EastLib will need both of these patches. No one on Westlib is using media scheduling. Agreement was made to wait on both of these patches.

The dreaded number is 65099 – the run-time error that causes time out when idle. This problem is huge for KCTCS.

Upgrade

Upgrade will probably be scheduled for the weeks of August 7-13 or August 14-20 for Unicode and Voyager 5. Continuous OPAC will need to be up. The consortium may have to schedule Unicode and then Voyager 5 because of Oracle. Linda noted a significant number of Voyager sites will be upgrading about this time. The AIX 5 upgrade is a long piece. The OS upgrade will add a time component. This will require more space for this upgrade. We will need full regens for Unicode. Conclusion was reached that the August dates will be placeholders.

Other

Volunteers were sought to develop instructions for hub site support/troubleshooting for the KYVL website. Discussion centered on tracing routes, and trying to get pertinent information to UK or UofL concerning the problem. Some solutions have already been tried. Mark Paul and Gary Flanagan expressed interest in working on this problem.

Next meeting: Thursday, June 2, 2005.