Endeavor Consortium Work Group

June 2, 2005

Meeting Minutes

Present: Tari Keller, Linda Voyles, Michele Arms, Granuaile O’Flanagan, Dave Block, Margaret Foote, Todd King, Kelly Vickery, Enid Wohlstein, Bill Sandman, Gerry Williams, Rose Davis, Aleeah McGinnis, Nelda Sims, Mark Paul, Michael Stapleton, Charlene Davis, Perry Bratcher, Paul Fuller, Sharon McGee, Margaret Hecker.

Endeavor update (Linda Voyles):

· Testing of Voyager 5 software by six sites is finished, and bugs are being prioritized. General release, scheduled for mid-July, is still on schedule.

· EnCompass 3.6 is in early release, with general release scheduled for August.

· Meridian 1.0 went into general release on June 1. Webinars for Meridian are being held; they are 30 minutes in length.

· EnCompass for Journals Onsite – runs off EnCompass software, and is being used by sci/tech sites in Canada.

· Endeavor has new staff in marketing: Roger Bottom (vice-president in marketing); Randy Frink; Mike Reid (sales manager for this region)

Memorandum of Agreement (MOA)

Enid Wohlstein handed out copies of the new Memorandum of Agreement, which will replace the current SLA. She asked that consortium members review the document carefully. She noted that in the old agreement KYVL and CPE responsibilities were split; in the MOA these duties are bundled together. Enid will find out who will serve as a representative from the Commonwealth Office of Technology (COT). Attachment C, procedures for disaster recovery plans, generated discussion, especially for the two hub sites. Linda Voyles commented that Endeavor has begun to develop a package for disaster recovery.

LCC Update

Michael Stapleton reported that as of May 12 the production load at LCC was completed. Problems have been identified. As of June 2 the profile had been corrected. The circulation, acquisitions, and cataloging modules are now up and running. The transition went smoothly, in part thanks to Tari Keller’s assistance.

Upgrade Planning

Unicode conversion testing for EastLib went smoothly for all but three sites: UK and NKU (regens problems) and KDLA (space problems).

Discussion next turned to the planned software upgrade. The consortium is in agreement that we should upgrade first to Unicode. The Voyager 5.0 upgrade and the AIX upgrade, scheduled for August, are a bit of a sticky wicket due to the uncertainty surrounding the release date of the software. Endeavor has promised to give us access to the Early Release issues information on Support Web. They would be adding us to a group that would see the Early Release tab in Knowledge Base. We will be under the same confidentiality rules as real Early Release partners. The group agreed that we would make our decision about going Early Release Version 5 by Friday, July 29. If Version 5 is in General Release by that date, we will update to Version 5 without needing to vote unless there is a major open issue that will cause problems for all libraries.

Endeavor isn’t likely to bring out the release if the last part of the last sentence is true. They asked the testing institutions to prioritize open issues according to what they thought the entire Voyager user community would consider most important, not what their institutions felt was most important. Endeavor remains on schedule to bring out the release in mid-July, with Solaris coming out around the second week, and AIX coming out the third week.

Next Meeting

The consortium’s next meeting is Friday, September 9, at 1 p.m.